Required Documentation

The following student birth date verification is required for registration of students new to the District:

• Certified transcript of a birth certificate or record of baptism.
• A passport if no birth certificate or record of baptism.

TWO (2) of the following documents showing proof of residency:

• Mortgage statement or Deed of home ownership or Residential Lease
• School or Property Tax statement
• Homeowner/Renter Insurance
• Utility bills or other bills (specific to the new address)
• Notarized affidavit by third-party property owner/landlord, from whom the parent or person in parental relation leases from.

If the above is not available, the District may consider the following documentation and/or information, including but not limited to:

• Voter registration(s)
• W-2 income statement
• Pay stub (specific to the new address)
• Official driver's license, learner's permit, or non-driver identification
• State or other government issued identification
• Membership documents (e.g. library cards) based on residency
• Documents issued by federal, state, or local agencies
• Evidence of custody of the child, including but not limited to judicial custody orders or guardianship papers.

New York State law requires a health examination for all students entering the school district for the first time. A dental certificate which states your child has been seen by a dentist or dental hygienist is also asked for at the same time.

Every student entering or attending school is required to provide proof of immunization in accordance with the provisions of Public Health Law 2164.

To help forms and medical documents be accepted and processed quickly, please follow the guidelines below when uploading files through Operoo.

Best Option: Digital or Scanned Documents

Whenever possible, avoid taking a photo of documents.

• Request a digital PDF from the provider when available. PDFs are the most readable and upload best into school systems.

• Use a flatbed scanner if you have access to one. This ensures documents are flat, evenly lit, and distortion-free.

Using Your Smartphone (Preferred Over Photos)

If you do not have a scanner, use your phone’s built-in scanning tools instead of the regular camera.

• iPhone: Notes app → Camera icon → Scan Documents

• Android: Google Drive → “+” → Scan

• Scanning Apps: Microsoft Lens or Adobe Scan

These tools automatically crop, straighten, and improve contrast for better readability.

If You Must Use Your Camera

If scanning is not an option, follow these tips carefully:

• Use natural light near a window and turn off the flash to avoid glare

• Place white documents on a dark background for better contrast

• Hold your phone flat and directly above the document

• Make sure there are no shadows covering the page

• Keep your hands steady to prevent blurry images

Final Check Before Uploading

Before submitting your document, confirm that:

• All text is clear and readable when zoomed in

• All four corners of the document are visible

• The file is saved as a PDF whenever possible

Clear, legible, and properly formatted documents help prevent delays and ensure your student-athlete’s paperwork is approved quickly.